To provide administrative assistance as required or as requested including correspondence, typing, information, research, filing, receiving telephone calls and taking telephone messages. To draft, memos/letters as appropriate To liaise with Dubai Airport Free Zone Authority with regard to company trade license renewal, insurance documentation, visa processing, medical, Emirates ID and other DAFZA requirements. To assist and manage transactions complying with the UAE laws for corresponding with Dubai customs, prepare all related documentation for Import and Export of materials. To maintain the company calendar of events To create & maintain up to date contact information of clients, customers and partners and update the company database. To co-ordinate all travel arrangements for the company, including flight, hotel and rental car reservations in accordance with the company policies and to obtain the most economical and efficient travel itineraries. Create travel itinerary and schedules in accordance with authorized travel requests. Maintain company files soft and hard copy alike Perform receptionst duties To assist with internal sales duties including responding to customer request, provide quote as per company standards, maintain files and follow-up with Customer To input orders and provide back up to Customer Service Representative and other order entry positions in other Prosoft office locations (in particular Toulouse, France). To maintain up-to-date track of all office inventory and maintain a database for purchase, delivery receipts and other invoices.

Dubai