Dealing with all enquiries for CEO; Supporting CEO with personal administrative requests as and when needed; Setting appointments ; Organizing travel for CEO, Booking hotels, flights, rooms ; Carrying out background research and presenting findings; Liaising with clients on CEO request; Managing the Driver (daily activity, contract, relations); Managing basic marketing tool (e.g: Newsletter); Develop marketing strategies to increase the Firm’s visibility, including company websites update and social media (e.g.: Twitter; Linkedin; etc…); Keeping office and clients contacts up to date; Keeping meetings/calendar up to date; Keeping CEO's diary up to date and coordinating all meetings; Accompany CEO to meetings and taking notes when necessary; Organizing and dealing with expenses for CEO ; Assisting Partners and managers when necessary and when required; Organizing reports and coordinating CEO schedule with the whole firm and other managers; The perfect candidate will be able to learn fast, be self-starter, pro-active and a good influencer of the Firm’s management ensuring the Funding Partner’s and the Firm’s strategy is followed and results delivered by each department. The CEO Personal Assistant will have to be able to monitor Support departments (HR, Finance, IT) and Core departments (Anti-counterfeiting, Legal, Trademark) activities and keep the communication ongoing in the offices. Communication will be ongoing in the office. As an executive assistant, you'll be screening incoming calls, making notes of essential information and prioritizing the calls to be returned by the CEO. E-mail traffic may sometimes be very heavy as well so it's good practice to prioritize a list of those replies that must be made by the CEO personally.

Hong Kong