DESKRIPSI PEKERJAAN
Work closely with HR and office staff to ensure that office policies and procedures are adhered to.
Responsible for Induction of new employees; ensuring IT access and equipment is ready, and inducting new staff to company policies.
Carry out performance appraisals of direct reports and arrange/ or make recommendations for professional development if required.
Managing the office health, safety and security:
Ensuring first aiders training is valid and up to date
Fire wardens in place
Responsible for Fire drill in the office
Office Keys and distribution
Allocation of car park spaces for senior management
Manage the office environment and overseeing general maintenance of the office
Manage applicable office budget, including office expenses, supplies, stationery, entertainment.
Responsible for management of petty cash
Ensuring office lease agreements are in place and renewed, and payment raised in a timely manner with accounts department.
|- To be an effective Executive Personal Assistant, an individual must possess the following skills and competencies:
Organisational, planning and multi-tasking skills
Communication skills
Information gathering and information monitoring skills
Problem analysis and problem solving skills
Judgement and decision making ability
Initiative
Professionalism and confidentiality
Attention to details and accuracy
Understanding priorities and changing demands
Responsibilities - Board Secretary
Act as Board Secretary for BloomThis and Committee meetings. This includes but is not limited to preparing meeting agendas, recording meeting minutes, collating board reports and presentations.
Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.
Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive minutes including board resolutions to all members post meeting.
REQUIREMENT
Manage, coordinate and maintain calendar of the directors including appointments, meetings and travel.
Responsible for organising of internal and external meetings on behalf of the directors ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
Provide executive and administrative support to the directors.
Responsible for organising the directors travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
Monitor and respond to incoming communications to the director including phone calls, emails and walk ins, ensuring correct department distribution.
Secretarial support for meetings as and when required by the directors, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
Drafting and writing high quality reports and presentations, as required by the directors. Communicating important updates and information to the company as required by the directors
Structure the calendar of events of the company.
Responsible for managing the directors’ daily schedule in line with directors’ daily requirements.
DETAIL LOWONGAN
- Umur -
- Min GPA -
- Min. Qualification S1/D4
- Min Experience Staff
