1. Back Office Administrative and Operation Supports Coordinate with branch’s administrative personnel on general administrative activities and operational requirements. Facilities upkeep and maintenance programs arrangement and management, including but not limited to telephone service and system, CCTV and Security system, multifunctional copier, office upkeep and cleaning, postage and courier/logistic arrangement, business/premises & signboard license management, parking facilities management, company vehicle records management, fixed asset record management, records management and other related tasks and duties 2. Sourcing and Procurement System Management Handle the effective and efficient indirect sourcing and procurement of goods, materials and services at competitive prices and make sound recommendation within timeline given. Ensure that costs remain within budget and without compromising the standard and operating procedures. Ensure the details and appropriate budget and account codes of the submitted purchase requisitions are accurate and comply to the guidelines and procedures. Verify and validate all the supporting documents and invoices submitted are accurate for payment process purpose. 3. Vendor and Contractor Management Maintain and upkeep the vendor and contractor records and details to ensure the accuracy of data and information are well maintained. Maintain an updated centralised record-keeping for service contract agreements and ensure that the service contract and agreement are reviewed and proposed for renewal for termination at least 3 months prior to the expiry date. Assist in annual vendor performance measurement and review program 4. Other Administrative Duties and Project Assignments Compile and maintain an accurate regular summary report (usage, payment & etc) and submit to immediate superior or HOD before timeline given for planning and monitoring purpose. Assist in review time to time for process workflows improvement to eliminate inefficiencies. Assume and perform any other ad-hoc assignment/projects from time to time

Kuala Lumpur