HR Officer Toby's Estate Dubai (Dubai)

Manage and coordinate all company documentation. Responsible for recruitment and selection activities for technical, professional, and managerial level positions to include advertising in various Job portals, and management of interview process Create and maintain a database of resumes and job applications Do routine correspondence, receive, distribute, file, channel approved documents and requests, claims, reports that need to go to other departments and submit completed correspondence for signatures. Maintain external correspondence and inter-departmental communication between the Head Office in UAE and Kuwait office and departments and ensure that instructions are followed. Check pending work and draw up inter-department correspondence due to for replying. Maintain and organize staff documentations and files as per the new company policy and filing process that include but not limited to preparing/filling of offer letters, employment agreements, certificates, contracts, internal typed memos and circulars. Manage and maintain computerized records of new applications and existing all staff in the HR system. Monitor and update the attendance/biometric reports for all employee and take necessary actions. Manage the monthly payroll in coordination with department heads and HR department in Kuwait. Manage the policies and procedures uploading in shared folder. Coordinate with the Public Relation Officer (PRO) on the residency and health books renewal. Work on and update all the online government portals with the necessary data. In charge of preparing and processing employee’s licenses required for the company operations: Work permits New residency permits Renewed residency permits Transfer of residency permits Commercial Visas Issuing and renewing Civil ID Settle and collect prescribed fees for licenses or work permits in coordination between the accounting department and the PRO.

sekitar 2 tahun lalu

Administration The Emirates Group Dubai (Dubai)

To provide comprehensive administration functions related to the application of security permits. This role is typically focussed on applying for and issuing different documents required to support the business, and involves multiple interactions with other stakeholders. The use of a computer and various applications is a frequent requirement of the role. Responsibilities: Permit Request: - Receive requests from internal and external customers for all types of security permits. - Communication and coordination with the customer to submit all required documents - Apply for permits electronically via the relevant system (to be completed in Arabic & English). - Communication and coordination with all relevant authorities to obtain their approval. Preparation of Invoices: - Receive invoices, and verify them for payment. - Prepare bills for cash customers related to the permits issued to them. Prepare memos for cash collections and deposit. Collection: - Responsible for collection of Permits, Cash, Cheque, Uniforms and Documents.

sekitar 2 tahun lalu

Administration Maersk Kanoo UAE. LLC. Dubai (Dubai)

Manage office facilities in a competent and professional manner including pest control, general maintenance, Office Assistants etc. Maintain accurate records, secure and issue parking cards and access cards for staff. Manage in-house events & meetings. Maintain pantry supplies and office stationery items; anticipate requirements, prepare orders, and verify receipts and stock delivered items in coordination with Office Assistants. Manage voucher issuance for birthday, newborn, marriage, star awards, iAppreciate and spot awards. Liaise with Finance for account top up. Marketing material - Cookies & calendar order & distribution, inventory management. Arrange and distribute welcome packages for new joiners. Stock replenishment. Arrange business cards and printed material for meetings and events in accordance with company brand guidelines. Invoice management – ensure costs are recharged in accordance with company policy and in timely manner. Holiday cover for the Receptionist

sekitar 2 tahun lalu

Administration Maersk Kanoo UAE. LLC. Dubai (Dubai)

Manage office facilities in a competent and professional manner including pest control, general maintenance, Office Assistants etc. Maintain accurate records, secure and issue parking cards and access cards for staff. Manage in-house events & meetings. Maintain pantry supplies and office stationery items; anticipate requirements, prepare orders, and verify receipts and stock delivered items in coordination with Office Assistants. Manage voucher issuance for birthday, newborn, marriage, star awards, iAppreciate and spot awards. Liaise with Finance for account top up. Marketing material - Cookies & calendar order & distribution, inventory management. Arrange and distribute welcome packages for new joiners. Stock replenishment. Arrange business cards and printed material for meetings and events in accordance with company brand guidelines. Invoice management – ensure costs are recharged in accordance with company policy and in timely manner. Holiday cover for the Receptionist

sekitar 2 tahun lalu

Administration Irwin & Dow Dubai (Dubai)

Work from home position. A lovely opportunity to work for a private family office with a diversified business portfolio. The company is licensed in the Sharjah free zone and this role will support the trade activities that the company operates between India and Africa. The position will report to the Personal Assistant of the Principal and work alongside the Business Services Manager, based here and the Finance Manager, based in India. Responsibilities of the Administration Assistant will encompass all management of the back office function, including managing and collating shipping documents, verifying shipping records between India and Africa, liaising with the banks for payments, letters of credit, management of invoices and liaising with clients. Additionally, you will liaise with the free zone and manage licence renewal and all relevant free zone administration.

sekitar 2 tahun lalu

Administration Maersk Kanoo UAE. LLC. Dubai (Dubai)

Manage office facilities in a competent and professional manner including pest control, general maintenance, Office Assistants etc. Maintain accurate records, secure and issue parking cards and access cards for staff. Manage in-house events & meetings. Maintain pantry supplies and office stationery items; anticipate requirements, prepare orders, and verify receipts and stock delivered items in coordination with Office Assistants. Manage voucher issuance for birthday, newborn, marriage, star awards, iAppreciate and spot awards. Liaise with Finance for account top up. Marketing material - Cookies & calendar order & distribution, inventory management. Arrange and distribute welcome packages for new joiners. Stock replenishment. Arrange business cards and printed material for meetings and events in accordance with company brand guidelines. Invoice management – ensure costs are recharged in accordance with company policy and in timely manner. Holiday cover for the Receptionist

sekitar 2 tahun lalu

Administration Maersk Kanoo UAE. LLC. Dubai (Dubai)

Manage office facilities in a competent and professional manner including pest control, general maintenance, Office Assistants etc. Maintain accurate records, secure and issue parking cards and access cards for staff. Manage in-house events & meetings. Maintain pantry supplies and office stationery items; anticipate requirements, prepare orders, and verify receipts and stock delivered items in coordination with Office Assistants. Manage voucher issuance for birthday, newborn, marriage, star awards, iAppreciate and spot awards. Liaise with Finance for account top up. Marketing material - Cookies & calendar order & distribution, inventory management. Arrange and distribute welcome packages for new joiners. Stock replenishment. Arrange business cards and printed material for meetings and events in accordance with company brand guidelines. Invoice management – ensure costs are recharged in accordance with company policy and in timely manner. Holiday cover for the Receptionist

sekitar 2 tahun lalu

Customer Service Majid Al Futtaim Dubai (Dubai)

Maintain a thorough knowledge of the assigned SMBU operating assets (shopping centre’s) vis-a-vis amenities/facilities, stores/locations, mall layout and any on-going / upcoming promotional activities including Information Desk / Booths opening and closing hours and procedures. Ensure smooth day to day operations of the Customer Service Information Desk / Booths under the direction and guidance of Supervisor / Manager Customer Service and in accordance with the established Customer Service guidelines / procedures in order to serve the customers with quality services. Display a high level of personal grooming and perform duties in official attire at the work place in accordance with the company’s established grooming / professional attire standards to promote MAFP’s image. Assist the visitors / customers at the Information Desk / Booths by providing clear directions, information on on-going / upcoming mall promotional events / activities, answering to queries (both on the phone or in person) and performing other Shopping Centre specific duties as assigned. Ensure to maintain a positive, polite and professional attitude all the times for serving each customer in order to create a memorable customer experience. Perform “meet and greet” duties for tour related groups, educational institutions etc., visiting the assigned Shopping Centre and assist them during Mall tour when required. Responsible for efficient handling of all routine /minor customer complaints / enquiries (both on the phone and in person) on a daily basis. Ensure that all customer complaints / queries are being handled with the utmost courtesy and professionalism and as per established Customer Service guidelines / procedures. Handle all retail related complaints received from tenants and inform the relevant security, maintenance and other concerned SMBU departments immediately. Ensure that all tenant related complaints are addressed on a timely basis. Responsible for efficient handling of the merchandise and services sold at the booth, including maintaining accurate inventory levels and strictly following all related SMBU Finance procedures. Ensure that any discrepancies e.g. faulty equipment or any supplies that are running low is immediately report to Supervisor / Customer Service Manager for resolution / replenishment. Achieve yearly Gift Card sales target in the assigned Shopping Centre and ensure that all cash handling relating to it follow strict adherence to the SMBU Finance guidelines / procedures. Assist the Shopping Centre customers in performing the necessary procedures for services like car cleaning and valet services, gift wrapping, stroller rental, wheelchair loans, gift voucher sales, loyalty program, etc. In-addition facilitate the customers in the event of Lost and Found function e.g. personal items, lost children etc. Ensure that all Lost and Found formalities are fully complied with the established Customer Service policies and procedures and well communicated to tenants / customers. Ensure that the assigned Shopping Centre always “looks its best” in terms of cleanliness and report any problems or concerns immediately to the Supervisor / Manager Customer Service for timely resolution. Facilitate SMBU Marketing in smooth running of mall promotions and events and actively promote the promotional activities to the customers. Assist the Supervisor / Customer Service Manager in maintaining accurate and up to date in-mall directories, retailer manual and contact details of all Tenants in the assigned Shopping Centre. Build and maintain a positive and congenial Tenant Relations (with new / existing) and others such as government and community groups in order to enhance the MAFP’s image. Provide all necessary data / reports on a periodic basis pertaining to Customer Service to the Supervisor / Manager Customer Service for their review and prompt decision making. Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HC Policies and Procedures at all times. Be the advocate and ambassador of aligning and cascading the MAFP values across SMBU and ensure that it is adhered to and exhibit the same all the time.

sekitar 2 tahun lalu

Customer Service Majid Al Futtaim Dubai (Dubai)

Maintain a thorough knowledge of the assigned SMBU operating assets (shopping centre’s) vis-a-vis amenities/facilities, stores/locations, mall layout and any on-going / upcoming promotional activities including Information Desk / Booths opening and closing hours and procedures. Ensure smooth day to day operations of the Customer Service Information Desk / Booths under the direction and guidance of Supervisor / Manager Customer Service and in accordance with the established Customer Service guidelines / procedures in order to serve the customers with quality services. Display a high level of personal grooming and perform duties in official attire at the work place in accordance with the company’s established grooming / professional attire standards to promote MAFP’s image. Assist the visitors / customers at the Information Desk / Booths by providing clear directions, information on on-going / upcoming mall promotional events / activities, answering to queries (both on the phone or in person) and performing other Shopping Centre specific duties as assigned. Ensure to maintain a positive, polite and professional attitude all the times for serving each customer in order to create a memorable customer experience. Perform “meet and greet” duties for tour related groups, educational institutions etc., visiting the assigned Shopping Centre and assist them during Mall tour when required. Responsible for efficient handling of all routine /minor customer complaints / enquiries (both on the phone and in person) on a daily basis. Ensure that all customer complaints / queries are being handled with the utmost courtesy and professionalism and as per established Customer Service guidelines / procedures. Handle all retail related complaints received from tenants and inform the relevant security, maintenance and other concerned SMBU departments immediately. Ensure that all tenant related complaints are addressed on a timely basis. Responsible for efficient handling of the merchandise and services sold at the booth, including maintaining accurate inventory levels and strictly following all related SMBU Finance procedures. Ensure that any discrepancies e.g. faulty equipment or any supplies that are running low is immediately report to Supervisor / Customer Service Manager for resolution / replenishment. Achieve yearly Gift Card sales target in the assigned Shopping Centre and ensure that all cash handling relating to it follow strict adherence to the SMBU Finance guidelines / procedures. Assist the Shopping Centre customers in performing the necessary procedures for services like car cleaning and valet services, gift wrapping, stroller rental, wheelchair loans, gift voucher sales, loyalty program, etc. In-addition facilitate the customers in the event of Lost and Found function e.g. personal items, lost children etc. Ensure that all Lost and Found formalities are fully complied with the established Customer Service policies and procedures and well communicated to tenants / customers. Ensure that the assigned Shopping Centre always “looks its best” in terms of cleanliness and report any problems or concerns immediately to the Supervisor / Manager Customer Service for timely resolution. Facilitate SMBU Marketing in smooth running of mall promotions and events and actively promote the promotional activities to the customers. Assist the Supervisor / Customer Service Manager in maintaining accurate and up to date in-mall directories, retailer manual and contact details of all Tenants in the assigned Shopping Centre. Build and maintain a positive and congenial Tenant Relations (with new / existing) and others such as government and community groups in order to enhance the MAFP’s image. Provide all necessary data / reports on a periodic basis pertaining to Customer Service to the Supervisor / Manager Customer Service for their review and prompt decision making. Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HC Policies and Procedures at all times. Be the advocate and ambassador of aligning and cascading the MAFP values across SMBU and ensure that it is adhered to and exhibit the same all the time.

sekitar 2 tahun lalu

Admin PUMA Dubai (Dubai)

Answering the phone calls Keeping a safe and clean reception area by complying with procedures, rules, and regulations Managing and monitoring all courier issues Controlling kitchen and meeting rooms as they are arranged in the required manner frequently Organizing the meeting schedule and preparing the meeting rooms as required Serving the visitors by greeting, welcoming, and directing them appropriately Notifying company personnel of visitor arrival Provide general support to visitors Assisting with a variety of administrative tasks, including copying, taking notes, and making a travel plan According to department demands, making all travel arrangements such as flights, accommodation, visa applications, car rentals, etc. Preparing reports related to travel arrangements Determining the needs and supporting their manager connected to the process of the procurement process Dealing with correspondence, complaints, and queries Supporting Department Manager to ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems Monitor and maintain office supplies inventory Supporting Department Manager in monitoring and maintaining all technical & mechanical systems in the office Following and ensuring that all invoices have been received, approved and paid on time Checking the accuracy of work-related duties of the team members and ensuring the continuity of the process To follow up on the developments in their field and apply them according to their duties. Fulfilling and supporting the other work-related tasks given by Department Manager.

sekitar 2 tahun lalu