In this position, the responsibilities include, but not limited to, the following: * Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles inquiries and/or refer to appropriate personnel/department. * Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the line manager. * Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained. * Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data. * Refers routine matters to appropriate person for action and follows up to ensure completion. * Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas). * Prepares and distributes correspondence, send faxes, reply to emails and telephone calls. * Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated. * Arranges required office equipment for new and existing staff. * Accesses and maintains records for Department Assets. * Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Doha