Co-ordinate and schedule all appointments and meetings in a timely fashion. Update of meetings in calendaring for appointments via applicable MS Office apps and company platforms. Maintain proper filing, correspondence and records in a systematic way. Plan and organize internal and external meetings (e.g. coordinate appointments / meetings, conference calls, booking of meeting rooms, refreshment and equipment). Inventory management of supplies (e.g. office stationery, copier papers, print cartridges, and pantry supplies). Organize and manage the routine calendar and also establish appointment priorities or reschedule appointments / invitation. Prepare and process all expense claims (e.g. travel and entertainment expenses and medical claims) accurately and ensure prompt submission of the claims. Handle travel arrangement which include booking of airline tickets and accommodation, preparing travel itinerary, visa application and car transfers (e.g. Business trip / Seminars / Training). Handle logistics for business trips and meetings. Coordinate with training center for staff to enroll courses and attend seminars. Apply visitor / contractor entry permits to Jurong Island and promptly notify Security. Managing operation procurement requests, service entry sheet and invoice verification. Coordinate with cross-functions departments for internal communications or new system roll out.

Singapore