Jr Security PT. Panorama Sentrawisata Tbk. Jakarta Barat (Jakarta)

Handling all secretarial task of Board of Director and act as Personal Assistant. Assist Board of Director on daily matters which may include private needs. Maintain executive's agenda and assist in planning appointments, board meetings, conferences, etc. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc). Receive and screen phone calls and redirect them when appropriate. Make travel arrangements (ticket, hotel, etc). Handle daily admin and expenses. Prepare invoices or financial statements and provide assistance in bookkeeping. Monitor office supplies and negotiate terms with suppliers. Maintain hard copy and electronic filling system. Perform any other duties that will be determined by company.

about 6 years ago

Secretary Technip FMC Kuala Lumpur (Kuala Lumpur)

1. Secretarial Duties Performing all aspects of functional secretarial duties for the Head of Department and Department Personnel (where needed); Managing the Department's administrative activities. Housekeeping and general cleanliness of the Department. Assisting the Head of Department in closing all petty cash/ corporate credit card accounts. Filling and archiving of department documentation and any other general administrative matters as requested by the Head of Department. 2. Department procurement activities To issue Purchase Requisition and track delivery of orders. To conduct receiving and issue GRN Manage department's stock inventory. 3. Landscaping Managing and maintaining internal office landscaping for all TechnipFMC buildings in KL. SECONDARY RESPONSIBILITIES: To assist colleagues and executives by supporting them with planning and distributing information. To ensure that all incoming faxes are properly recorded and copies are distributed to the relevant recipients immediately via email. To perform systematic filling of all incoming faxes for easy identification. Any other general administrative matters as requested by the Head of Department.

about 7 years ago

Secretary The Louis Berger Group Dubai (Dubai)

Assist the Lead Engineer. Maintain the filing system of documentation for each discipline group and maintain the project official correspondence. Maintain a register of communications creating master history files; Maintain register for all soft & hard copies of all records of the job/ project; Generation of status reports and registers on documentation received; Ensure all necessary contracts documentation is accurately recorded and safely stored, including electronic and original hard copy documents; Upload if required, documents into the Document Management Systems; Support Document Control in uploading document in to Document Management System; Prepare contractual and commercial letter as requested by Lead Engineer / Director; Provide assistance to Project Personnel as and when required; Prepare time sheets for all Staff and verify the accuracy; Prepare internal Minute of Meeting.

about 7 years ago

SECRETARY Safemix Ready Concrete LLC Dubai (Dubai)

Make arrangement for meetings with company representatives and clients. Schedule the appointments of management personnel. Proper filing of important documents and keep in safe custody. Preparation of management reports and submit to management.

about 7 years ago

Secretary Imagia Animation Jakarta Selatan (Jakarta)

Candidate must possess at least Diploma in Secretarial or equivalent. Required language(s): English, Bahasa Indonesia, ( Able to speak Korean is an advantage) At least 2 Year(s) of working experience in the related field is required for this position. Required Skill(s): Microsoft Office Preferably Supervisor/Coordinator specialized in Clerical/Administrative Support or equivalent.

about 7 years ago

PERSONAL ASSISTANT Bin Eid Dubai (Dubai)

acting as a first point of contact: dealing with correspondence and phone calls managing diaries and organising meetings and appointments, often controlling access to the manager/executive booking and arranging travel, transport and accommodation organising events and conferences reminding the manager/executive of important tasks and deadlines typing, compiling and preparing reports, presentations and correspondence managing databases and filing systems implementing and maintaining procedures/administrative systems liaising with staff, suppliers and clients collating and filing expenses miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research

about 7 years ago

Secretary PT. Bet Obaja International Jakarta (Jakarta)

Mengerjakan tugas sekretatis Membuat laporan kerja Berkoordinasi dengan pihak terkait

about 7 years ago

Personal Assistant PT. Cometa International Jakarta Utara (Jakarta)

planning, organising and managing events managing and reviewing filing and office systems managing projects carrying out background research and presenting findings liaising with clients, suppliers and other staff

about 7 years ago

Secretary Safari Decor LLC Dubai (Dubai)

Answer calls and emails and forward to concerned department. Prepare quotations and Invoices and submit to management. Make Flight/Hotel Booking for the management personnel. Keeping records/files of management important documents.

about 7 years ago

Secretary Abacas International Dubai (Dubai)

Receive and screen phone calls and redirect them when appropriate. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Attend meetings and keep minutes. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.). Handle confidential documents ensuring they remain secure. Make travel arrangements for executives. Prepare invoices or financial statements and provide assistance in bookkeeping. Maintain electronic and paper records ensuring information is organized and easily accessible. Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders. Conduct research and prepare presentations or reports as assigned.

about 7 years ago